Personal Assistant

【JOB RESPONSIBILITIES】

• Being first point of contact for leadership team

• Attend meetings with the Retail Management team for interpretation

• Processing expenses in line with company policy

• Raising purchase orders and paying invoices in line with company procedures

• Booking travel and organising trip itineraries

• Handling IT and Maintenance queries

• General office administration

• Supporting production of presentations and papers

• Providing support to other team members when required

• Organising events on the request of the leadership team (e.g. team meetings, global townhall meetings etc.)

【REQUIREMENTS】

• Previous experience of working as a PA to Senior Management

• Strong communication including excellent written and spoken English and Japanese

• Highly computer literate, particularly in Word, PowerPoint and Excel

• Experience in Concur or other travel and expense systems

• Experience in using technology for meetings (VC, teleconference, skype, webex etc)

• Strong administrative and organisational skills with the ability to multi task

• Professionalism and a high degree of confidentiality and integrity

• Ability to be very flexible and to re-prioritise near-term assignments