Office Manager @ Global Company

-The Office Managing Partner (OMP) is responsible for the provision of a highquality and cost-efficient working environment that allows the partnerクイーン カジノ vipnd fee earners of the practices operating in that office to pursue the firm's strategy in this chosen market.

-クイーン カジノ vipffice Manager (OM) supports クイーン カジノ vipMP by managing the physical environment of クイーン カジノ vipffice, leading クイーン カジノ vipffice services function and coordinating the support staff activities in クイーン カジノ vipffice to ensure that クイーン カジノ vipperational side of the business runs smoothly and efficiently. 

-SPECIFIC RESPONSIBILITIEクイーン カジノ vipND TASKS WILL INCLUDE:

OFFICE SERVICES

• Lead the general office services team including reception staff and an administrator / dispatch officer 
• Personnel leadership, recruitment and evaluation
• Budget responsibility for office service staff (e.g. library, reception, messenger, etc.)

Local Disaster Recovery Planning 

SKILLクイーン カジノ vipND EXPERIENCE 

•Excellent written and oral communication skills in English and in Japanese, as well as cultural awareness (Western/Japanese) 

•Ability to manage, coach and motivate teams

•Ability to build strong relationshipクイーン カジノ vipnd networks

•Ability to exert influence across functionクイーン カジノ vipnd practices without direct management responsibility

•IT literate – especially in MS Excel

•Ability to lead a team and address potential conflict situations in a suitable manner

• Organisation of travel services, including contracts with travel agencieクイーン カジノ vipnd travel providers  

FACILITY MANAGEMENT

• Responsibility for ongoing premises management, lease administration, space planning, fit-out, repairs
• Key contact for future space planning
• Management of external service providers, including tendering for and monitoring of service provision
• Management of internal (or external) office moves
• Responsible for overseeing room and facilities setup for office/BD eventクイーン カジノ vipnd outsourcing where necessary
• Organisation and quality management of office security, cleaning, supplies, etc. 
• Responsible for the budget for facility related costs
• Key contact for emergency evacuation procedures; ensuring compliance with regulatory requirementクイーン カジノ vipnd appointing fire wardens, coordinating training etc.
• Key contact Health & Safety within クイーン カジノ vipffice.
• Administration support of any locally provided accommodation to lawyers (company flats, furnished flats for secondees, etc.).

SECRETARIAL SERVICES

• Coordinate the secretarial team with individual secretaries reporting to assigned partners/team secretarial leaders
• Recruitment of new secretarial staff
• Ensure that evaluationクイーン カジノ vipre performed in line with policies
• Direct management of any evening secretarial resource

OTHERS

• Ensure effective communication between functions (e.g. FIN, IT, HR, BD) in クイーン カジノ vipffice, including regular meetings of local functional managers
• Overall process optimisation
• Ensure proper communication with regards to non-legal staff