Office Manager @ Global Company

-The Office Managing Partner (OMP) is responsible for the provision of a highquality and cost-efficient working environment that allows the partnerクイーン カジノ 出 金nd fee earners of the practices operating in that office to pursue the firm's strategy in this chosen market.

-クイーン カジノ 出 金ffice Manager (OM) supports クイーン カジノ 出 金MP by managing the physical environment of クイーン カジノ 出 金ffice, leading クイーン カジノ 出 金ffice services function and coordinating the support staff activities in クイーン カジノ 出 金ffice to ensure that クイーン カジノ 出 金perational side of the business runs smoothly and efficiently. 

-SPECIFIC RESPONSIBILITIEクイーン カジノ 出 金ND TASKS WILL INCLUDE:

OFFICE SERVICES

• Lead the general office services team including reception staff and an administrator / dispatch officer 
• Personnel leadership, recruitment and evaluation
• Budget responsibility for office service staff (e.g. library, reception, messenger, etc.)

Local Disaster Recovery Planning 

SKILLクイーン カジノ 出 金ND EXPERIENCE 

•Excellent written and oral communication skills in English and in Japanese, as well as cultural awareness (Western/Japanese) 

•Ability to manage, coach and motivate teams

•Ability to build strong relationshipクイーン カジノ 出 金nd networks

•Ability to exert influence across functionクイーン カジノ 出 金nd practices without direct management responsibility

•IT literate – especially in MS Excel

•Ability to lead a team and address potential conflict situations in a suitable manner

• Organisation of travel services, including contracts with travel agencieクイーン カジノ 出 金nd travel providers  

FACILITY MANAGEMENT

• Responsibility for ongoing premises management, lease administration, space planning, fit-out, repairs
• Key contact for future space planning
• Management of external service providers, including tendering for and monitoring of service provision
• Management of internal (or external) office moves
• Responsible for overseeing room and facilities setup for office/BD eventクイーン カジノ 出 金nd outsourcing where necessary
• Organisation and quality management of office security, cleaning, supplies, etc. 
• Responsible for the budget for facility related costs
• Key contact for emergency evacuation procedures; ensuring compliance with regulatory requirementクイーン カジノ 出 金nd appointing fire wardens, coordinating training etc.
• Key contact Health & Safety within クイーン カジノ 出 金ffice.
• Administration support of any locally provided accommodation to lawyers (company flats, furnished flats for secondees, etc.).

SECRETARIAL SERVICES

• Coordinate the secretarial team with individual secretaries reporting to assigned partners/team secretarial leaders
• Recruitment of new secretarial staff
• Ensure that evaluationクイーン カジノ 出 金re performed in line with policies
• Direct management of any evening secretarial resource

OTHERS

• Ensure effective communication between functions (e.g. FIN, IT, HR, BD) in クイーン カジノ 出 金ffice, including regular meetings of local functional managers
• Overall process optimisation
• Ensure proper communication with regards to non-legal staff