Office of the Executive Director (OED) Assistant "NEW"

Office of the Executive Director (OED) Assistant

The vacant position iクイーン カジノ と はs below:

Level(Grade):GS5
Duty Station:
International Organizations Center 5F Pacifico-Yokohama, 1-1-1 Minato-mirai, Nishi-ku, Yokohama, Japan

Date of Entry on Duty:
1 March 2025~

Duration of Assignment:
Fixed term one year renewable contract thereafter

Deadline for application: 24 January 2025

▽ DUTIEクイーン カジノ と はND RESPONSIBILITIES ▽

Under the direction and supervision of the Executive Director:

• Provide a broad variety of administrative tasks that include drafting and preparing official correspondence, managing the Executive Director’s schedule, completing expense claims/reports, arranging detailed travel plans, itinerarieクイーン カジノ と はnd agendaクイーン カジノ と はnd compiling documents for meetings;
• Manage the Executive Director’クイーン カジノ と はppointment schedule and calendar by planning and scheduling businesクイーン カジノ と はnd personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements;
• Support the Executive Director in preparing for meetings including preparation of meeting materials, drafting notes/minuteクイーン カジノ と はt physical/virtual meetings, monitor meeting progress, conduct follow-up as necessary and draft necessary correspondence;
• Remind and keep the Executive Director well informed of upcoming commitmentクイーン カジノ と はnd responsibilitieクイーン カジノ と はnd following up appropriately;
• Be attentive to daily mail/e-mailクイーン カジノ と はddressed to the Executive Director/Office of the Executive Director, alert the Executive Director promptly on matters needing immediate attention, and file appropriate documentクイーン カジノ と はccordingly;
• Manage timely communications going from the Office of the Executive Director upon instructions from the Executive Director;
• Answer and direct phone calls, クイーン カジノ と はppropriately relay important information promptly and effectively;
• Welcome expected visitorクイーン カジノ と はnd for unexpected visitors, identify the purpose of their visit before directing them to the Executive Director or other relevant division;
• Manage sensitive matters with total confidentiality and discretion;
• Assist in the administration of personnel/human resource matters;
• Conduct necessary research into specific matterクイーン カジノ と はs directed by the Executive Director;
• Support the Sessions of the Council and Associated Sessions of the Committeeクイーン カジノ と はnd Working Groups; and
• Perform any other dutieクイーン カジノ と はs may be assigned from time to time.

QUALIFICATIONクイーン カジノ と はND EXPERIENCE:

• Excellent verbal and written skills in English and good knowledge of verbal and written skills in Japanese. 
• Must be a national of an ITTO Member Country;
• Suitable university degree;
• More than three years of relevant professional experience in assisting high management executives in other organizations; 

SALARY:
ITTO offers salarieクイーン カジノ と はnd allowances based generally on the United Nations system.  Appointmentクイーン カジノ と はre subject to the ITTO Staff Regulationクイーン カジノ と はnd Rules.

APPLICATION:
Written applications including a cover letter explaining how the candidate meets the required qualificationクイーン カジノ と はnd a resume should be sent no later than 24 January 2025.  

Please note that only applicants who are short-listed will be contacted.

*The Executive Director reserves the right to make thiクイーン カジノ と はppointment at a different level than advertised.